AI lead-response for gyms & studios

Your leads wait 47 hours.
Ours wait 47 seconds.

LeadFlow answers every trial inquiry on WhatsApp and SMS in under a minute, follows up for 7 days, and books them into your calendar — nights, weekends, and mid-class. No extra staff.

Book a free demo See how it works

Built for independent gyms and boutique studios · Live in 14 days or your first month is free

First reply: 0:00
FZ
FlexZone Fitness
online · replies in seconds
Hi, saw your ad — what does a membership cost?9:42 PM
Hey! 👋 Great to hear from you. Monthly is $49, and this week new members get their first session free. Quick one — is your goal weight loss, strength, or general fitness?9:42 PM
Weight loss mostly. Can I try before joining?9:43 PM
Absolutely — your free trial is on us. Tap to pick a slot that suits you: flexzone.fit/trial 💪9:43 PM
Booked for Thursday 6pm 🎉9:44 PM
42–47h
Average time gyms take to answer a new lead
88%
Of gym leads never receive any follow-up at all
<60s
LeadFlow's response time — every lead, 24/7
3×
More trials closed by studios that respond within minutes
How it works

From inquiry to booked trial — on autopilot

STEP 1

Catch every lead

Website forms, Instagram and Facebook ads, missed calls, walk-in QR codes — every inquiry lands in one system the second it happens. Nothing slips through while you're coaching.

STEP 2

Reply in under 60 seconds

An AI assistant trained on your gym answers on WhatsApp instantly — pricing, timings, classes — in your tone, in your lead's language, at 9 PM on a Sunday.

STEP 3

Book & remind

Interested leads pick a trial slot straight from the chat. Automatic reminders at 24 hours and 2 hours mean they actually show up — and you get a hot-lead alert on your phone.

What's inside

Everything between "hi" and "signed up"

⚡

Instant response, 24/7

Every lead gets a personalized reply in under a minute — including the ones who message after closing time.

💬

AI that talks like your team

Answers questions from your real pricing and schedule, qualifies goals, and hands anything sensitive to a human.

📞

Missed-call text-back

Can't pick up mid-session? The caller instantly gets a WhatsApp message — and the conversation starts anyway.

📅

Trial booking + reminders

Leads book from the chat into your live calendar. Reminders at 24h and 2h slash no-shows.

🔁

7-day follow-up

Leads who go quiet get a friendly, well-timed sequence for a week — because most sign-ups happen on touch 3 to 8, not touch 1.

📊

Owner dashboard & weekly report

Leads in, response time, trials booked, show rate — a plain-English report on your WhatsApp every Monday.

The difference

Front desk vs. LeadFlow

The momentFront desk onlyWith LeadFlow
Lead inquires at 9:42 PMSeen tomorrow. Maybe.Answered at 9:42 PM.
Phone rings mid-classMissed call. Lost lead.Instant text-back starts the chat.
Lead goes quietOne call, then forgotten.7 days of friendly follow-up.
Trial booked for ThursdayFingers crossed they show.Reminded at 24h and 2h before.
End of the month"Ads don't work."A report showing exactly what converted.
Pricing

Less than half a front-desk hire. Works 24/7.

Starter
$497
one-time install
  • Instant reply on WhatsApp, SMS & email
  • Missed-call text-back
  • Trial-booking link in every chat
  • Live in 14 days, handover video included
Start with Starter
Most popular
Core
$297/mo
+ $497 one-time setup
  • Everything in Starter
  • AI assistant trained on your gym
  • 7-day follow-up for quiet leads
  • Trial reminders that cut no-shows
  • Hot-lead alerts to your phone
  • Weekly report + monthly optimization
Book a demo
Premium
$597/mo
+ $497 one-time setup
  • Everything in Core
  • No-show recovery sequences
  • Member win-back campaigns
  • Failed-payment recovery messages
  • Priority support + quarterly strategy call
Talk to us

Based in India? INR pricing is available — ask on your demo call.

14-DAY PROMISE

Live in 14 days, every lead answered in under 60 seconds — or your first month is free.

No long contracts. Cancel monthly. You keep the results either way.

Questions owners ask

FAQ

Will it feel robotic to my leads?
No — the assistant is trained on your gym's real pricing, schedule, and tone, keeps messages short and human, and asks one question at a time. Anything sensitive (negotiations, complaints, medical questions) is handed straight to you with a summary.
What do I need to change on my side?
Almost nothing. We plug into your existing forms, ad accounts, and calendar. Setup needs about 30 minutes of your time to share pricing, timings, and offers — we handle the rest and go live within 14 days.
Which channels does it cover?
WhatsApp first (it's where leads actually reply), plus SMS and email. Lead sources covered: website forms, Facebook & Instagram lead ads, missed calls, Google Business messages, and walk-in QR codes.
Is the messaging compliant?
Yes. Leads are only messaged after opting in, every message includes an opt-out, quiet hours are enforced, and follow-up templates are pre-approved through WhatsApp's official business platform.
How do I know it's working?
Every Monday you get a plain-English report: leads in, average response time, trials booked, show rate, and which ad source they came from. You'll see the response-time drop in week one.

Stop paying for leads.
Start answering them.

Book a free 20-minute demo — we'll mystery-shop your own trial form live and show you exactly where leads are leaking.

Book your free demo